As you get older and life responsibilities get in the way, it becomes harder and harder to find time to spend with family and friends. That’s why it’s good to take a group trip so you can get everybody together and spend some quality time together. But planning a trip for lots of people can be a real nightmare. Organising travel for your own family is already stressful but it’s a whole lot worse when you’re trying to manage the schedules and book things for a large group. This puts a lot of people off, which is a shame because they miss out on spending that time with family and friends. If you want to plan a group trip but you are worried about all of the stress, just follow these.
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Choose An Organiser
The reason that group trips become a nightmare to organise is that everybody is throwing out suggestions or coming up with their own reasons to change plans and it is impossible to come to a consensus. It’s easy to lose track of who is actually organising which bits of the trip too. That’s why it’s best to choose one or two people with good organisational skills to book everything up. You can all still discuss where you want to go and what you want to do etc. but having a few people taking charge makes the whole process much easier.
Agree On A Budget From The Beginning
Budgets are the other big problem when planning a group trip. It’s easy for people to forget about everything else and start making suggestions about where they want to go without considering whether other people can afford it. Those that can’t afford it are then put in a difficult situation where they either have to pull out of the trip or spend more money than they wanted to, which could put a serious strain on their finances. But all of this can be avoided if you set a travel budget before doing anything else.
Hire Your Own Transportation
Finding ways to reduce your travel costs as much as possible will help with the budgeting issue too. One of the best ways to do that on group trips is to hire your own transportation. If you check out this US Coachways cost calculator, you’ll see that hiring your own bus and splitting the cost of it is much cheaper than buying bus or train tickets. The more people you have, the cheaper the individual cost is. It also gives you more freedom to work to your own schedule instead of worrying about public transport timetables.
Book Your Accommodation Early
If you’re looking for rooms for 2 or 3 people, you shouldn’t have much trouble finding somewhere, even if you book quite late. But when you’re trying to find accommodation for 10 people, it’s a different story. When you are choosing a hotel, you will already be limited because you need to find somewhere that has space for all of you. The same is true even if you decide to go for a large apartment or villa instead. So, make sure that you book it up early so you have more choice and you don’t have to settle for whatever is left.
As long as you follow these rules, booking a large group trip doesn’t have to be stressful.